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Housing Maintenance & Rehab Manager

Tacoma, WA, USA Req #118
Tuesday, September 3, 2019
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes:                September 16, 2019 at 8:59 pm PST

Department:      Housing

Reports To:    Director  

Salary Min:    $31.82/hour + benefits

Position Summary:
The Maintenance & Rehabilitation Manager is responsible for assuring that Tribal Housing units are maintained properly to achieve the maximum longevity and provide decent, safe and sanitary housing to low-income Tribal members. The incumbent also is the project manager for rehabilitation of dwellings.
Essential Duties and Responsibilities 
  1. Conducts annual inspections of all PTHA assisted dwelling units, including Rentals, Mutual Help, Down Payment and Transitional units and all private dwellings receiving Rental Assistance.

  2. Completes inspection forms accurately describing the physical condition of inspected units.

  3. Reports suspected damage of units to the Housing Director.

  4. Prepares maintenance plans of action with homebuyers for needed repairs.

  5. Prepares work orders for maintenance of PTHA owned rentals.

  6. Performs maintenance on rental units.

  7. Prepares letters of instruction for private landlords to bring their units up to HUD’s Housing Quality Standards.

  8. Counsels and trains families on their maintenance and repair responsibilities.

  9. Maintains referral information on local repair contractors and materials suppliers.

  10. Works with residents to informally resolve maintenance and repair disputes; write tenant notices to remove boats, cars, clean up yards, and post notice to enter premises for inspection.

  11. Makes appropriate entries in maintenance records and keeps files in order.

  12. Conducts bidding process for all Housing Program rental units and homebuyer units to include scope of work, invitations for bid, writing and submitting advertisements for bid, selection process, Letter to Proceed, and pre-bid estimates.

  13. Oversees all housing Program rental units and rehabilitation of homebuyer units, including monitoring work for quality control and ensuring that completion deadlines are met.

  14. Acts as project manager when contractors are hired to repair or rehabilitate units.

  15. Coordinates closely with the Tribe’s construction inspector to assure quality control.

  16. Accurately documents and maintains confidentiality and secures files.

  17. Maintains a working knowledge of relevant HUD Indian Housing Program regulations, HUD’s Housing Quality Standards, National Construction Codes, Tribal Ordinances, Leases, Homebuyer and HAP agreements, PTHA procurement and maintenance policies and procedures, and documentation requirements.

  18. Track mileage of GSA vehicles, schedule service, order/pick-up new vehicles.

  19. Maintains effective working relationships with residents, PTHA and Tribal staff, contractors and suppliers, following standard business practices and PTHA adopted policies and procedures.

  20. The incumbent is expected to continually follow up on all issues or concerns until they are resolved.

  21. Performs other duties as assigned.

Supervisory Responsibilities

This position will supervise several maintenance and rehabilitation staff positions.

Qualifications and requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; and two years related experience and/or training; or four years of progressively responsible experience in maintenance and/or rehabilitation of residential properties; or equivalent combination of education and experience.

Other Skills and Abilities

 

Ability to plan, organize, manage, coordinate and perform housing maintenance and repair.

Ability to use hand and power tools properly and skillfully in performing maintenance.

Knowledge of standard business practices, office records procedures, computer operations, MS Office.

Ability to obtain a relevant working knowledge of HUD regulations, HUD’s Housing Quality Standards, national construction codes, Tribal Ordinances, Leases, Homebuyer and HAP agreements and PIHA procurement and maintenance policies and procedures, and documentation requirements.

Ability to initiate responsibly and work independently with minimal supervision.

Language Skills

Ability to identify, read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to establish and maintain effective working relationships with residents, staff, contractors and suppliers. Ability to communicate well and persuade others, both verbally and in writing.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Licenses or Certificates

Must have a valid and unrestricted Washington State Driver’s License. Driver’s License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle.

 
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.

  2. Requires the ability to read, write, communicate, and interpret information accurately in English.

  3. Requires the ability to concentrate and consistently produce accurate work.

  4. While performing the duties of this job, the employee is frequently required to sit; reach with hands and arms; and talk or hear.

  5. The employee frequently is required to stand and walk.

  6. The employee is frequently required to stand and stoop, kneel, crouch, or crawl.

  7. The employee must frequently lift and/or move up to 100 pounds.

  8. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. The noise level is frequently loud while working on job site.

  2. The physical exertion is demanding.

  3. Work is performed both indoors and outdoors on a job site in wet, humid conditions near moving mechanical parts, sometimes in high, precarious places.

  4. There is exposure to toxic or caustic chemicals and risk of electrical shock.

  5. There are frequent employee contacts and interruptions during the day.

  6. Position may be stressful at times due to multi-tasking and deadlines.

     

     

     

    The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

     

Indian Preference Employer as Required by Law

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
  • Tacoma, WA, USA