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Facilities Coordinator

Tacoma, WA, USA Req #119
Friday, August 30, 2019
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes:                  September 18, 2019 at 8:59 pm PST

Department:       Managed Properties

Reports To:        Business Executive 

Salary Min:        $28.31/hour + benefits


In addition to salary, the Puyallup Tribe provides a very generous employees’ benefits package including employer paid medical, dental, vision, life insurance, retirement/401k plan with profit sharing, paid leave, a copious holiday schedule, and birthday leave      


Position Summary: 
Under the general direction of the Business Executive, the Facilities Coordinator will ensure all Administration buildings are safe, secure and functional.  The position will be responsible for maintaining daily operations of all Administration buildings.
Essential Duties and Responsibilities
  1. Develops a working preventive maintenance system, work order system, and backlog of department’s repair and maintenance projects. Manages equipment logs, establish bench stock of parts, set up MSDS (Material Safety Data Sheets) for entire facility and will actively participate on the Tribe Safety Committee.

  2. Perform inspections of the buildings and grounds to ensure proper maintenance and safety, and makes improvement recommendations to the Business Executive.

  3. Cooperatively works with public safety and the safety committee as the coordinator for all emergency preparedness plans for fire drills, earthquake drills, Lahar drills, lock downs, etc. Develops and tailors procedures specific to this campus. Will maintain relations with utility companies and have “red hot” phone numbers for information during outages, or disasters.

  4. Assists with Requests for Proposal in a competitive bidding and evaluation process by coordinating, advertising and preparing requests for bid for work, improvements, upgrades, etc., with regard to service and maintenance projects for the buildings. Generates service contracts for HVAC, housekeeping supplies, pest control, restroom air sanitizing and grounds maintenance.

  5. Ensure compliance with health and safety standards and industry codes.

  6. Performs project management tracking of tasks, assignments, deliverables, due dates,                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               etc. and keeps all involved staff apprised of project status and progress.

  7. Acts as liaison with service vendors and contracts to maintain facility routine maintenance.

  8. In coordination with the Departments, schedules the use of the facility for internal and external activities, including setting up and breaking down equipment and other materials used in the events.

  9. Keeps accurate records and/or logs of equipment, systems operating characteristic, energy usage, MSDS, including flammable liquid storage and repairs/preventive maintenance of facility systems.

  10. Performs accurate assessments for repair and maintenance regarding utilities, foundation, site, and settlement issues – in order to make qualified judgments of suspected problems, ranging from changes in comfort and functionality of all systems. Works with various contractors to provide repair and maintenance needed following standard RFP processes.

  11. Positively follows instructions, responds to management direction; takes responsibility for own actions; completes tasks on time and within budget and keeps supervisor apprised to status of projects.

  12. Responsible for responding to all emergency calls regarding facility related issues. Takes steps to minimize impact on daily operations.

  13. Oversee building refurbishment and renovations.

  14. May assist on inspections of new buildings that are available for purchase/use by Tribal Administration.

  15. Calculate and compare costs for goods and services to maximize cost-effectiveness.

  16. Manage contractor and vendor relationships.

  17. Manage and review service contracts to ensure facility management needs are being met.

  18. Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.

  19. Assists building’s maintenance staff with projects that are out of their scope.

  20. Coordinates with building’s Lead Maintenance positions to assist with projects, as needed.

  21. Assists in developing and coordinating programs to meet organizational goals. 

  22. Performs other duties as assigned.



Supervisory Responsibilities

Position has no supervisory duties.


Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); and six years of related experience or training; OR a satisfactory equivalent combination of education and experience on a year-for-year basis as long as technical work experience in hands-on building maintenance and operations is demonstrated.


Intermediate computer skills with word processing, spreadsheets and database is required to be able to prepare reports and keep logs and maintenance records. 


Must demonstrate:

  • Ability to write operating procedures and full gamut of facilities oversight systems , teach operators, and ability to evaluate their performance in determining best practice protocols.

  • Ability to schedule and/or contractors and sub-contractors.

  • Sensitivity to working in a culturally diverse environment.

  • A strong working knowledge of codes, standards, OSHA, etc. required to operate a public facility.

  • Strong organizational skills.

  • Ability to maintain a safe working and operating environment for staff, visitors, and Tribal families and members.



    Language Skills

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedural manuals and grant applications.  Ability to write routine reports and correspondence clearly and informatively. 


    Mathematical Skills

    Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's and to calculate percentages.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.


    Reasoning Ability

    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to understand and mitigate risk independently and exercise good judgment in difficult situations. Ability to define operating risks and developing mitigation plans of action written into Emergency Operating Procedures.



    Must submit and be able to pass a criminal background check prior to employment and periodically after employment.

    Must have and maintain a valid and unrestricted Washington State driver’s license and be insurable, and must sign a release of information to obtain a Washington State Driving Abstract.


Other Skills and Abilities

Working knowledge of general building maintenance.

Must be able to maintain strict confidentiality.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier and other office equipment.

  2. Requires the ability to read, write, communicate, and interpret information accurately in English.

  3. Requires the ability to concentrate and consistently produce accurate work.

  4. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. 

  5. The employee is occasionally required to stoop, kneel, crouch, or crawl. 

  6. The employee must frequently lift and/or move 10 to 100 pounds.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  1. The noise level is usually loud.

  2. The physical exertion is moderate.

  3. May be exposed to chemicals.

  4. Work is performed in a daycare setting.

  5. There are frequent employee contacts and interruptions during the day.




Indian Preference Employer as Required by Law

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
  • Tacoma, WA, USA