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Secretary/Receptionist/File Clerk

3009 Portland Ave E, Tacoma, WA 98404, USA Req #76
Friday, May 31, 2019
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes: June 13, 2019  (at 11:59 p.m. PST)

Department:   Per Capita
Reports To: Director
Hours:
40 Hrs/Wk - Full Time
S
alary:

  • Minimum $17.79/hour + Benefits
  • Maximum depends on salary matrix               

Must be a Puyallup Tribal Member                      

Position Summary:
Responsible for providing general office support to department Director and department staff.
Essential Duties and Responsibilities
  1. Answers phones, takes messages for office staff, greets visitors, answers questions and directs visitors as needed.

  2. Responsible for ordering office supplies, logging receipt of supplies and distributing them within the department as needed.

  3. Timely and accurately maintains organized filing for department to include files, documents, correspondence, and other materials.

  4. Accurately and timely maintains files for custody and other court cases.

  5. Makes copies, faxes answers e-mails.  Routes documents as necessary.

  6. Has primary responsibility within the department for incoming and outgoing mail.  Keeps accurate log of mail coming into and leaving the department.  Responsible for filling out and sending certified mailings as necessary.

  7. Orders stamps and conducts wire transfer on the stamp machine.  Ensures that the department always has the necessary amount of postage available when needed.

  8. Performs income verification letter for Tribal Members as needed and/or requested.

  9. Inputs addresses and social security numbers accurately and timely in Ceridian PT1 and PT3.

  10. Responsible for typing correspondence or other documents as assigned by supervisor.

  11. Must maintain confidentiality at all times.

  12. Other duties as necessary or assigned.

  13.                        

supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

High School Diploma or G.E.D and one year of general office clerical experience including previous filing experience is required.  Must be able to type at least 45 WPM.  Beginner knowledge of word processing and database programs is required (Word, Excel and Access) in addition to accurate production of materials and documents using the computer. 

Note: Part-time work is prorated in crediting experience (e.g., if you work 20 hours per week for a 12-month period you will be credited with 6 months of experience).

 

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence. 

 

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

Other Skills and Qualifications

    • Must be flexible, a team player, and able to deal with stressful situations. 
    • Must be willing to cross-train with other department staff positions in order to provide team support and no interruption of services to the community.
    • Must be friendly, courteous and tactful.
    • Must be dependable and have an ability to keep track of various tasks.

    • Must be able to attend trainings as required by supervisor.

    • Must be a Puyallup Tribal Member.

    • Must be able to successfully pass a background check prior to hire, and periodically throughout employment thereafter.

    • Must have and maintain a valid driver’s license and proof of automobile insurance.

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. 

    2. The employee frequently is required to sit. 

    3. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. 

    4. The employee must occasionally lift and/or move up to 25 pounds. 

    5. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.      

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, outside weather conditions, extreme cold, extreme heat, and risk of radiation. 

    2. The noise level in the work environment is usually moderate.

    3. Work is performed in an office setting.

       

      The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.      

    Indian Preference Employer as Required by Law

    Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

    Other details

    • Pay Type Hourly
    • 3009 Portland Ave E, Tacoma, WA 98404, USA