Special Events Coordinator
THE MISSION OF PROJECT HOME
The mission of the Project HOME community is to empower adults, children, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.
Project HOME achieves its mission through a continuum of services comprised of street outreach, a range of supportive housing, and comprehensive services. We address the root causes of homelessness through neighborhood-based affordable housing, economic development, and environmental enhancement programs, as well as through providing access to employment opportunities; adult and youth education; and health care.
Project HOME is committed to social and political advocacy. An integral part of our work is education about the realities of homelessness and poverty and vigorous advocacy on behalf of and with homeless and low-income persons for more just and humane public policies.
Project HOME is committed to nurturing a spirit of community among persons from all walks of life, all of whom have a role to play in making this a more just and compassionate society.
THE VALUES OF PROJECT HOME
The work of Project HOME is rooted in our strong spiritual conviction of the dignity of each person.
We believe that all persons are entitled to decent, affordable housing and access to quality education, employment, and health care.
We believe in the transformational power of building relationships and community as the ultimate answer to the degradation of homelessness and poverty.
We believe that working to end homelessness and poverty enhances the quality of life for everyone in our community.
We believe that the critical resources entrusted to us to achieve our mission must be managed honorably and professionally.
Job Summary The Development and Special Events Coordinator assists in the planning and management of event logistics and fundraising projects and supports the entire Development Department. This position reports directly to the Major Gifts Officer.
Essential Duties and Responsibilities
· Special Events
o Plan and execute four or more special events per year: building grand openings, building groundbreaking, and fundraising events
o Oversee pre-planning, invitations, staffing, materials, venue coordination, and post-event closeout
o Procure vendors and negotiate contract terms
o Manage Invitations – save the date and event (including management of sponsorship lists and RSVPs)
o Help prepare any additional solicitation materials under direction of Major Gifts Officer
o Manage venue setup, seating, storage and all other event site logistics
o Act as the main point of contact for vendors, volunteers, and staff.
o Support the Volunteer and In-Kind Gifts Coordinator to host special volunteer events including street cleanups, volunteer appreciation events, holiday meals/parties, etc.
· Rising Leaders Committee (Project HOME’s young professionals’ group)
o Act as one of the main relationship contacts to the Rising Leaders Committee. Plan committee meetings and networking event logistics, sending correspondence, and supporting committee activities with the Major Gifts Officer
o Support Major Gifts Officer and Rising Leaders Committee in raising $120,000+ at the Bring Philly HOME fundraiser, hosted by the Rising Leaders Committee
o Manage the process for securing silent auction items for Bring Philly HOME, with support from Rising Leaders Committee members
o Plan and execute event logistics of the Bring Philly HOME event: budget, venue, working with all vendors (decor, graphic designers, A/V, give-away, printing) save the date and event (including management of sponsorship lists and RSVPs)
o Support the Major Gifts Officer and Development Department’s fundraising initiatives, including fundraising surveys, stewardship correspondence, constituent updates, Annual Giving projects
o Assure all actions and relationship data are captured in the Raiser’s Edge database.
o Other duties as assigned.
· Bachelor’s degree plus two years of event planning experience or Associate’s degree plus four years event planning experience
· Availability to work occasional nights and/or weekends
· Experience in preparing and understanding budgets and other financial documents
· Excellent writing and analytical skills
· Ability to work independently and as part of a team that values proactivity and collegiality
· Strong computer skills (experience w/Microsoft Word, Excel, etc.)
· Ability to successfully manage several tasks simultaneously; superior organizational skills
· Ability to maintain ongoing collaborative relationships with foundations, corporation, government contacts, and internal contacts
· Valid driver’s license
· Ability to lift up to 30lbs
· Ability to stand for long periods of time
· Experience in fundraising, development solicitation or sales
· Experience using fundraising or database software
Project HOME is an Equal Opportunity Employer. This position requires criminal background check and drug screen.
- Pay Type Salary
- Philadelphia, PA, USA