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Payroll Specialist

Philadelphia, PA, USA Req #261
Tuesday, August 6, 2019

THE MISSION OF PROJECT HOME

The mission of the Project HOME community is to empower adults, children, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.

Project HOME achieves its mission through a continuum of services comprised of street outreach, a range of supportive housing, and comprehensive services. We address the root causes of homelessness through neighborhood-based affordable housing, economic development, and environmental enhancement programs, as well as through providing access to employment opportunities; adult and youth education; and health care.

Project HOME is committed to social and political advocacy. An integral part of our work is education about the realities of homelessness and poverty and vigorous advocacy on behalf of and with homeless and low-income persons for more just and humane public policies.

Project HOME is committed to nurturing a spirit of community among persons from all walks of life, all of whom have a role to play in making this a more just and compassionate society.

THE VALUES OF PROJECT HOME

The work of Project HOME is rooted in our strong spiritual conviction of the dignity of each person.

We believe that all persons are entitled to decent, affordable housing and access to quality education, employment, and health care.

We believe in the transformational power of building relationships and community as the ultimate answer to the degradation of homelessness and poverty.

We believe that working to end homelessness and poverty enhances the quality of life for everyone in our community.

We believe that the critical resources entrusted to us to achieve our mission must be managed honorably and professionally.
 

Job Summary:  The primary responsibilities of the Payroll Specialist are to ensure all time and paid time off is entered and approved timely, all sites are clear of errors prior to running payroll and to process biweekly payroll and credit card reimbursements timely.

Essential Duties and Responsibilities 

  • Audit all sites on a daily basis and follow-up with Supervisors on open punches (missing clock-ins and missing clock-outs) and unapproved PTO.
  • Review payroll forms daily and verify accuracy of input into Dayforce
  • Manage the Payroll Forms e-mail box daily and respond to inquiries on a timely basis. 
  • Each Monday, do a complete audit of all sites and follow-up with Supervisors on all unauthorized time, missed punches and unapproved PTO.  Escalate open issues as appropriate.
  • Generate a report that shows employees who have a schedule but no time worked.  Follow-up with Supervisors to properly reflect that time.
  • Enter wage garnishments in Dayforce based on requests from Federal, state or local agencies and ensure compliance with remittance requirements.  Review, audit and troubleshoot challenges as it relates to the garnishment process (internal entry, submissions to agencies and third parties).
  • Enter new payroll cards in Dayforce and troubleshoot issues with cards.
  • On Tuesday mornings of each pay week, do a final audit to ensure all errors, unauthorized punches, and unapproved PTO requests are cleared and lock each site before processing payroll.
  • Run a Payroll Preview report and submit to the Senior Accountant and the Sr. HR Operations Manager for their review and approval by noon on Tuesday of pay week.
  • Address any changes/questions submitted by the Senior Accountant and the Sr. HR Operations Manager and commit payroll by the required deadline.
  • Review/audit payroll and all its components for US hourly and salaried populations, calculate manual checks if necessary for corrections and exceptions including next cycle and off-cycle checks.
  • Run biweekly reports and send to Management as required.
  • Prepare files for submission of 401 K deferrals and match and submit to the Controller within the required deadlines.
  • Process all Banking activities including but not limited to processing stop payments, voids, recalled direct deposits, and reissue payments
  • Work with Ceridian to process accurate and timely year-end reporting (W-2, W-2c, etc.).
  • Develop ad hoc financial and operational reports as needed.
  • Assist the Department as needed for administrative duties and back-up to team members.
  • Complete special projects as assigned.

 

Minimum Qualifications

  • High school degree and minimum of 2 years experience processing payroll independently in an automated HRIS environment for a multi-site Organization of 400 plus employees
  • Full understanding of payroll operations relating to data entry, case management, audits, compliance, time and attendance
  • Basic Microsoft office computer skills
  • Attention to detail
  • Excellent verbal and written communication skills
  • Ability to multi-task, work efficiently, and meet stipulated deadlines in a fast-paced environment

Preferred Qualifications

  • Experience with Dayforce or Ceridian.

 

Project HOME is an Equal Opportunity Employer

 

The mission of the Project HOME community is to empower adults, youth, and families to break the cycle of homelessness and poverty, to alleviate the underlying causes of poverty, and to enable all of us to attain our fullest potential as individuals and as members of the broader society. We strive to create a safe and respectful environment where we support each other in our struggles for self-esteem, recovery, and the confidence to move toward self-actualization.  Join us!  Project HOME has a long-standing commitment to equal employment opportunity for all staff and applicants for employment.  Employment decisions including, but not limited to, hiring selection, performance evaluation, administration of benefits, working conditions, associate programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical heredity cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Other details

  • Pay Type Salary
  • Philadelphia, PA, USA