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Administrative Assistant - Wills, Trusts and Estates

Pittsford, NY 14534, USA Req #92
Tuesday, May 28, 2019
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, Melville, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.


This individual will assist attorneys in the transcription of correspondence, memoranda, editing documents and project work. Attention to detail is crucial to this position. Exceptional oral, written and organizational skills are required. A high level of motivation, flexibility, initiative and the ability to follow through on numerous ongoing projects is necessary. Providing a quick turnaround of documents while ensuring accuracy is essential.


  • Transcribing, typing and editing correspondence and memoranda

  • Proofreading and ensuring quality of legal documents

  • Respond to a high volume of phone calls

  • Maintain calendars and schedule appointments

  • Interact with clients

  • Understand and complies with all applicable Firm policies, procedures, values and philosophies


  • Minimum 3 years legal experience, trusts and estates preferred

  • Minimum typing speed 65 wpm

  • Proficiency with MS Office, including Word, Outlook and Access

  • Excellent proofreading and organizational skills

  • Must be able to effectively multi-task and support multiple people

  • Must exhibit well-developed interpersonal and client relation skills

  • Exceptional oral and written communication skills required

  • Must be able to meet deadlines and excel in a team atmosphere

  • Strong analytical skills and the ability to multi-task

  • Ability to work with diverse personalities within various levels of the organization

  • Exercises sound independent judgment under minimal direct supervision

  • Military experience a plus

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
  • Pittsford, NY 14534, USA