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Medical Librarian

325 Waukegan Rd, Northfield, IL 60093, USA Req #68
Monday, April 8, 2019
About The College of American Pathologists
As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating excellence in the practice of pathology and laboratory medicine worldwide. In 2018, the CAP was recognized as one of the Chicago Tribune’s Top Workplaces and as a socially responsible employer by Center for Companies That Care.

Job Summary:

The Medical Librarian is responsible for performing literature research in the health sciences field, assisting staff in complying with copyright law, and collaborating with and providing back-up for the CAP Archivist as needed.

Core Job Responsibilities:

Perform literature research:

  • Conduct systematic and comprehensive searches of electronic databases (eg, MEDLINE, EMBASE, Cochrane Library) to meet the information needs of CAP staff, including medical literature for the development of practice guidelines and other evidence-based publications.
  • Investigate the appropriateness and cost of resources, order publications, and other materials.
  • Maintain reference manager databases of search results.
  • Interface with stakeholders to refine search strategies.
  • Assist staff to acquire information and recommend resource materials. 
  • Document and maintain all search strategies, number of articles identified by, and retrieved from each search, and other retrieval statistics used for guideline publication purposes.
  • Author and edit search methodology as part of practice guideline publications.
  • Contact experts regarding sources of unpublished data and obtain permission to use data as part of guideline development.
  • Retrieve full text articles.
  • Keep abreast of new strategies and resources to improve information retrieval capabilities.


Assist staff in complying with copyright law:

  • Serve as the key resource to staff for copyright questions.
  • Seek copyright permissions when necessary.


As part of the Records Information Center, contribute to the effectiveness of the CAP Archives:

  • Collaborate with the Archivist, as appropriate, to respond to inquiries for information.
  • Provide back-up for the Archivist as directed.
  • Team with the Archivist to promote the Records and Information Center as a valuable resource for information found in the Archives and through literature searches.


Qualifications for this role:

  • Ability to review, analyze, evaluate, and organize information.
  • Effective written and oral communication skills.
  • Ability to exercise good judgment and proactively make decisions.
  • Able to handle multiple and complex assignments and prioritize fluctuating workloads.
  • Experience working with confidential and restricted records.
  • Strong customer service orientation.
  • Work independently or as a member of a team to produce high quality and timely results.
  • A can-do attitude and willingness to pitch in to help contribute to the varying work demands of the Records and Information Center.
  • Experience providing reference or research assistance in an academic, research, or clinical environment.
  • Familiarity with MeSH headings, medical terminology, syntax, filters, and Boolean logic required for systematic and comprehensive searches.
  • Experience using reference management software.
  • Understanding of different study designs and publication types.
  • Experience with content management systems.
  • Working knowledge of basic Microsoft Office applications.


  • ALA-accredited master’s degree in library/information science with additional course work or equivalent training in medical librarianship or background in biomedical or health sciences.



  • Three years of professional experience in a health sciences environment preferred. 
  • Knowledge of current and emerging core and secondary databases and experience locating sources of grey literature.


  • AHIP (Academy of Health Information Professionals) certification

Travel Requirements:

  • Minimal supervision for day-to-day management
  • Some travel to meetings may be required.







Equal Opportunity Employer
CAP is an equal opportunity/affirmative action employer. CAP recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, sexual orientation or preference, veteran status, physical or mental disability, marital status, or any other legally protected status in accordance with applicable federal, state, and local laws.

Other details

  • Travel % 10
  • Required Education Master’s Degree
  • 325 Waukegan Rd, Northfield, IL 60093, USA